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Exhibition Reservation Form

Advertisement Reservation Form



The INTDS 2016 conference is the right place for exposure of services and products to a selected scientific community. Several possibilities are available for advertisement and sponsorship during the conference.

Download Exhibition Reservation Form

We are pleased to invite you to participate in the Exhibition that will run concurrently with the conference at the Protea Hotel Stellenbosch.

The international audience of over 100 delegates will be exposed to your products and services for five days, from Monday 14 to Friday 18 November 2016.   Tea breaks will be held in the exhibition venue to ensure maximum exposure.   The welcome function takes place on Sunday 13 November.


Each 3x2m exhibition stand will be provided with a table, table-cloth, two chairs, 1 plug point and 2 spotlights.

In addition each exhibitor will receive:

  • 2 full exhibitor passes including daily lunches and teas
  • Security and general cleaning
  • 2 complementary admittance to the Conference social functions (welcome function and conference dinner)
  • Company name on fascia board of stand
  • Access to scientific sessions

The display table option will include a table, one chair and 1 exhibitor pass only.

A manual outlining all technical aspects of exhibiting at INTDS2016 will be provided prior to the event detailing:

  • Exhibition set-up and breakdown details
  • Technical information about the venue
  • Final Exhibition information


Description Size Cost
Shell Scheme Exhibition 3m x 2m ZAR 12 500
Display Tables only ZAR 4 000

To secure your stand, please complete the forms available on the website at http://www.intds2016.tlabs.ac.za and return to intds2016@tlabs.ac.za by no later than 15 September 2016.

Terms of payment:

  • 50% deposit on confirmation to secure booking
  • Balance payable by 30 September 2016
  • Cancellation must always be confirmed in writing: do not forget to include all your bank account information.
  • Refund of fees, less ZAR 950.00 for administrative charges, will be made for cancellations received before 31 August 2016. After this date, no refunds will be possible. Refunds will be processed after the Conference. In case of a no-show, no refund will be possible.



Download Advertisement Reservation Form

 It is possible to place an advertisement in the Book of Abstracts to be delivered to all participants. The standard is A4 size and the artwork should reach the secretariat no later than 15 September 2016. The cost is:

Description Cost
Full page Full colour ZAR 5 500
Half page Full colour ZAR 2 700

Moreover, flyers and brochures can be included in the material to be distributed to all participants. The material to be included in the conference bag should reach the secretariat no later than 15 September 2016. The cost of this service is ZAR 4 000 per insert.


 Different ways of sponsorship are available during the INTDS 2016 conference:

  • Cash: any amount of cash is welcome. The money will be used by the organizers at their own discretion. The sponsor will have their name and logo in the Book of Abstracts, on the Sponsorship Conference Banner and the Conference Website.
  • Welcome Reception and Banquet: Sponsoring of important social programs like the Welcome Reception and Banquet is open to those who want maximum visibility of their logos. A banner with the respective logo will be placed in the reception/banquet area to ensure proper exposure. Moreover, the sponsor will have their name and logo in the Book of Abstracts, and the Conference Website. The cost of this sponsorship is ZAR 20 000.
Description Cost
Logo with link on conference website home page ZAR 10 000
Logo with link on sponsorship page ZAR 3 800
Conference Bag (with company logo) ZAR 28 000
Banquet ZAR 20 000
Welcome Reception ZAR 12 000



Please complete the Exhibition or Sponsorship Forms that can be found on the website at: http://www.intds2016.tlabs.ac.za. You will receive an invoice and can make an electronic transfer/deposit (see details below).

Download Forms

Exhibition Reservation Form

Advertisement Reservation Form

Account Details for Electronic Transfer:

Account Holder iThemba LABS (National Research Foundation)
Account Number 2900980135
Branch code 632005
Clearing code 632005
Swift code ABSAZAJJ

Please make sure your name and invoice number is on the electronic transfer document.   Please send a copy of the transfer document to intds2016@tlabs.ac.za.


Postal Address:

Naomi Haasbroek

Conference Manager

iThemba LABS (National Research Foundation) P O Box 722 Somerset West 7129 SOUTH AFRICA

Tel: +27-21-843-1259 Fax: +27-21-843-3525

Email: intds2016@tlabs.ac.za